Seven Smart and Winning Strategies for Business Trips

WHAT TO BRING

1. Must-have telephone numbers. Unless you're lucky enough to have an electronic organizer, chances are you don't carry your Rolodex in your briefcase. Take time to copy down all the phone numbers and addresses you'll need before you leave home. (Save time by getting directions to your destination before you arrive.)
2. Full set of local clients' phone numbers. Don't limit your “traveling Rolodex” to the clients or associates you're scheduled to meet. You never know when your plans might change or an urgent matter necessitating an unscheduled visit might come up.
3. Emergency cash or bankcard. Finding out you have no cash as you leave your bags with the porter or hail a taxi can be extremely inconvenient. Consider keeping an emergency stash securely locked in your briefcase, or at least an “emergency twenty” in your wallet. A bankcard is the next best thing-stop by an airport ATM before your first meeting.
4. A list of restaurants and bars in town. Prepare yourself with a list of recommended spots so you can confidently take a client to lunch without asking for suggestions. The list will also be handy if you need to spend a quiet half hour between appointments.

WHAT TO DO

1. Know how to access your messages. Make sure you know the phone numbers and codes required for remote access of your phone messages. If you have a secretary, rather than a voice-mail system, be sure you know her number-you may not call it much under ordinary circumstances.
2. Keep your laptop close. Many a laptop has been pinched while its owner talks on the telephone or pays for coffee. If you must put your laptop down in a public place, secure the strap by wrapping it once around your wrist or leg.
3. Be discreet. Be careful of conversations on the airplane, in the airport lounge, or in any public place. You never know when your remarks are being overheard.