The job vacancy has been written and posted. The resumes have been submitted and reviewed. The candidates have been selected and notified. However, there is still much more work to be done!
As the hiring manager, it is your responsibility to interview candidates for the job vacancy. This task could prove to be overwhelming. It is never easy to be on either side of the interview table. With proper planning, you can be prepare for and conduct interviews with ease.
The interview process should begin immediately following notification of the selected applicants. The following steps should be followed to properly prepare for an interview.
Choose a suitable location. Your interview should take place in a comfortable setting. Make sure the interview location is free of clutter. The job candidate will surely be taking note of the interview surroundings.
Choose a room in which there will be very little distraction. Arrange for another staff member to accept your telephone calls during the interview. You should inform other staff members of the interview date and time. This will limit the need for interruptions.
Prepare interview questions . You should take the time to format a list of appropriate interview questions. Your questions should cover applicant experience, employment history, and other areas you deem necessary for evaluating job suitability.
Remember to ask open ended questions. Your questions should illicit thoughtful responses form the job applicant. Asking yes or no questions does not provide enough insight into the applicants reasoning ability or mindset.
You should take care not to ask illegal questions. Illegal questions include asking the applicant for his/her age, marital status, and sexual orientation. You should familiarize yourself with your state laws governing fair hiring practices and employment discrimination.
Review the job requirements and candidate qualifications. You are the job applicants link to possible employment. You should be aware of all aspects of the vacant job. Be sure to speak with other supervisors and staff members to gain additional insight into expectations ,scheduling, and salary.
Knowing about the candidates background will help you ask appropriate follow up questions. It will also show that you are interested in the individual and are well prepared.
Be sure to get a good nights sleep the night prior to the interview. This will help you to be relaxed and friendly. Dress to impress! You are a representation of the company. The job candidate will be taking note of your appearance and demeanor about your appearance.
Prior to the interview, gather your prepared notes, candidate file, and note taking materials. Remind your colleagues that you will be conducting an interview .
The next steps should be followed when the candidate arrives at the designated interview location.
Make a proper introduction. First impressions are long lasting. Greet the job applicant with a smile and handshake. After you invite the candidate to have a seat, introduce your self. Let the candidate know your job title and other appropriate personal company history. You should also break the ice and tell the candidate something interesting about yourself other than your work history.
Begin the interview. Review the job vacancy and requirements with the candidate. You should provide the candidate with a hard copy of this information. Be sure to provide specific details regarding the position. This is your chance to show your knowledge. You should always take the time to review the candidates resume. Ask the candidate to clarify any questions you may have regarding education, employment history , and relative work experience and training.
Collect any additional candidate information at this time. Additional information may include references, applications, or letters of recommendation.
Ask your prepared questions. Speak in a confident manner when talking with the job candidate. You want to sound professional and well prepared. Pay close attention to verbal and nonverbal communication the job candidate exhibits.
Be prepared to write down the candidates answers. Remember to ask one question at a time and to allow the candidate the proper time to answer each question.
Allow the candidate to ask questions. This is the time to see how well the job candidate prepared for the interview. Be sure to take note of what questions you are asked. Provide the job candidate with clear concise answers. Avoid making misleading statements or promises.
End the interview. The close of an interview should be formally announced. Stand and thank the job candidate for his/her time. Give the prospective candidate a parting handshake. Provide the candidate with post interview instructions.
You are also being evaluated by the job candidate during a job interview. Always put your best foot forward and represent yourself and your company with pride. Don't be the reason why a chosen candidate declines a job offer. Employment is a mutual acceptance.
